Long-term leases by the month
Company cars, SUVs, pickups, vans, staff buses, light trucks and tractor heads leased by the month, with the lessee company and the lease's start and end on the line.
Automotive
Software for fleet leasing, truck and equipment rental companies in Zambia
Lease ten vans to a company for a year, hire out a 7-tonne truck for the week and a forklift for two days from one screen: the lessee, unit, dates and odometer at handover print on the tax invoice, fleet services are billed by the vehicle and month, each contract moves from booked to on hire, returned and closed on the Contracts board, and the Fleet dashboard shows the units on hire, utilisation, revenue by kind of contract and the leases ending in the next 30 days.
- VAT-compliant invoices
- 16% VAT built in
- No credit card
Fleet Leasing & Equipment Rental on an iPad or Android tablet.
The same POS when the counter is busy.
Ideal for
- Corporate fleet leasing companies
- Truck, van and bus rental
- Trailer, forklift and generator hire
- Commercial fleet operators
Real screens
Fleet Leasing & Equipment Rental: the real screens
The POS, the dashboards and the charts as they look in the Fleet Leasing & Equipment Rental demo store, on a computer, a tablet and a phone.
Fleet dashboard
Units on hire and idle, the fleet's utilisation, revenue by kind of contract, the units hired the most, the leases ending in 30 days and the late returns.
POS terminal at the counter
The full POS on a touch monitor: product pictures, the current sale, the VAT and the total as you go.
Your figures on the phone
The same dashboard on your phone, wherever you are.
- Units on hire today and utilisation
- Revenue from leases, hire, equipment and services
- Leases ending soon and late returns
- In the phone's browser or the StartERP app
Prices in the picture are the demo store's, in riyals; your store shows Zambian Kwacha and your own tax.
Fleet Leasing & Equipment Rental
Built for the way you work
Long-term leases, truck, trailer and equipment hire and vehicles with a driver, with the unit, dates and odometer on every invoice.
Truck, trailer and equipment hire
Pickups, vans, 3 and 7-tonne and refrigerated trucks by the day or week; flatbed, low-bed and car transporter trailers, forklifts, generators and recovery trucks.
Odometer at handover
The odometer is typed when a unit goes out and printed on the invoice, so extra kilometres are billed from a reading both sides agreed.
Contracts board
Each paid lease or hire moves from booked to on hire, returned and closed, with its end date shown, so no unit is left out unbilled.
Fleet dashboard
Units on hire and idle, utilisation, revenue by kind of contract, the units hired the most, the leases ending in 30 days and the late returns.
Fleet services and charges
Fleet management, GPS tracking, maintenance packages, replacement vehicle cover and insurance by the vehicle and month; extra km, fuel, late return and damage after return.
Ready-made sections and starter items
The terminal opens with these product sections. Load the starter items in one click, then rename them, change prices or add your own products and barcodes.
- Long-term leases
- Truck & van hire
- Trailers & equipment
- With driver
- Fleet services
- Charges after return
Sample starter items
- Sedan lease, per monthK15,600.00
- Panel van lease, per monthK23,400.00
- 7-tonne truck, per dayK5,100.00
- Forklift (3 tonnes), per dayK2,280.00
- Truck with driver, per dayK6,600.00
- GPS tracking, per vehicle per monthK360.00
Prices include 16% VAT
Up and running in three steps
Create your account
Start the 15-day free trial, choose Zambia and your business category. It opens the matching POS terminal.
Add your products
Load the ready-made starter items in one click, then rename them, set your prices or import your own list.
Add your tax details and sell
Enter your Taxpayer identification number (TPIN) once and every receipt is a tax invoice with 16% VAT from the first sale.
Included with every StartERP POS terminal
The terminal is the front counter of a complete cloud ERP, so sales flow straight into stock, accounts and VAT reports.
VAT-compliant tax invoices
Every sale is a tax invoice with your Taxpayer identification number (TPIN) and 16% VAT, following Zambia Revenue Authority (ZRA) rules. Tax invoices with your TPIN and VAT at 16%, ready for ZRA Smart Invoice.
16% VAT to the ngwee
VAT-inclusive or exclusive pricing, line discounts and rounding computed correctly on every receipt.
Clear English screens
Every screen, receipt and invoice in plain English, with French and Malayalam screens too.
Cash, Airtel Money, MTN MoMo and cards and split payments
Take cash, Airtel Money, MTN MoMo, cards or bank transfer, or split one bill across several methods.
Inventory that updates itself
Each sale updates stock across branches and warehouses, with low-stock alerts and purchase orders.
Receipts on WhatsApp
Send the invoice PDF to the customer on WhatsApp Business in one tap, or print on 80 mm thermal or A4.
Accounting built in
Sales post journal entries automatically, ready for the VAT return, profit and loss and receivables ageing.
Multi-branch and cloud
Run every branch from one account in the browser on a PC, tablet or phone, with per-branch numbering and stock.
Business Advisor
What the Business Advisor watches for you
Every day it checks your own figures and sends the people you choose what needs a decision, by email, WhatsApp and notification, with the action ready: one tap to act, snooze or dismiss, or ask StartAI why.
- Fast-moving parts and oils about to run out
- Parts sold below their cost
- Fleet and company customers paying late
- Fleet accounts close to their credit limit
- Car owners who have not been back for a service
Pricing
Pricing made for your business
We share our prices on request. Pick the modules and POS terminals your business needs and we will email you a quote. Subscribe monthly or yearly, or buy the licence once.
On your own server
Available on requestPrefer StartERP on your own in-house server or your own cloud instead of a subscription or licence? We set it up for you. The cost depends on your requirements, so send us an enquiry and we will reply with a quote.
How many tills make sales. 2 are included; any number of users and devices can use the app.
Included in every store (7)
- DashboardKnow how the business is doing in ten secondsSales, profit and expenses for today, this month or any rangeThe VAT box, the same figure you file with the tax authorityOverdue customers and low-stock items flagged for actionMostly used byEvery business, such asGroceryRestaurant
- POS terminalA checkout built for your kind of businessTax-compliant invoices from the counterCash, card, bank transfer or on account, split as you likePrints on receipt printers or A4, or shares a PDF on WhatsAppMostly used byEvery business, such asSupermarketCoffee Shop
- SalesInvoice faster and get paid on timeTax invoices with QR code and Arabic and English layoutPart payments, cash discounts and payment history per invoiceLists with totals, filters and export to Excel or PDFMostly used byEvery business, such asTradingGrocery
- Sales returnsReturns handled cleanly, stock and books includedReturns linked to the original invoice, never over-returnedRefund in cash or to the customer's accountStock and cost updated automaticallyMostly used byEvery business, such asSupermarketLadies Boutique
- ServicesSell your time and expertise, not just goodsService items with their own price and VATSold on invoices and every POS terminalSales and profit reports per serviceMostly used byLadies Beauty SalonBusiness Centre & Typing Services
- Customer managementKnow every customer and what they oweAccount statement and balance per customerCredit limits enforced at the counterVAT and national address for B2B invoicesMostly used byEvery business, such asGroceryTrading
- User managementGive each person the right accessUnlimited users on every planSix ready-made system rolesPer-user store accessMostly used byEvery business, such asSupermarketRestaurant
Modules
Modules made for Fleet Leasing & Equipment Rental
Add-ons this business adds most, each with its own page of screens and guides. Add them at sign-up or any time later.
Fleet calendar
See every car's days at a glance
Industry add-onLearn moreFleet maintenance & mileage
Keep every unit serviced and on the road
Industry add-onLearn moreRecurring contracts
Bill every contract on time
Industry add-onLearn moreCRM: leads & pipeline
Every enquiry on one pipeline, answered fast and followed to a sale
Add-onLearn moreLoyalty points
Bring customers back with points
Add-onLearn morePromotions & coupons
Offers that run themselves at the till
Add-onLearn moreFrequently asked questions
Can I bill each month of a lease automatically?
Yes. With the Recurring contracts add-on each lease keeps its monthly lines, shows the months due and bills each one with one tap, on the company's account.
How do I see which units are free next week?
The Fleet calendar add-on shows every unit's days booked, on hire and returned, flags double bookings and lists the late returns.
Does StartERP follow Zambia Revenue Authority (ZRA) VAT rules?
Yes. Invoices show your Taxpayer identification number (TPIN), VAT at 16% and totals in kwacha, following Zambia Revenue Authority (ZRA) requirements. Tax invoices with your TPIN and VAT at 16%, ready for ZRA Smart Invoice.
What hardware do I need?
Any PC, laptop, tablet or phone with a modern browser. USB and Bluetooth barcode scanners that type into the browser work out of the box, and receipts print on 80 mm thermal or A4 printers.
How much does it cost?
We share our prices on request, so you pay only for what your business needs. Every store gets 7 modules and up to 2 POS terminals that make sales, with unlimited users and devices. Pick the add-on modules, POS terminals and hardware you need, send a price request and we will email you a quote. Subscribe monthly or yearly, or buy the licence once. Every store starts with a 15-day free trial and no card is needed.
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Prices on request: pick the modules your business needs and we will email you a quote. Subscribe or buy the licence once. Unlimited users and devices. Every store starts with a 15-day free trial.
Request pricing · Need a module we don't have yet? Request it