B2B, projects & services

Billing and practice software for accounting firms in Kenya

Bill a client's monthly bookkeeping package on account, this quarter's VAT return with the period and filing deadline on the line, a payroll run per employee or a year-end audit. Partner and accountant hours go on the same invoice, government fees paid for the client are passed on at cost, and every return, payroll and audit follows on the Jobs board until it is delivered. The Agency dashboard shows the fees billed, the part on retainers, the overdue returns and each accountant's workload and hours.

Start your 15-day free trial Try it in a demo store
  • VAT-compliant invoices
  • 16% VAT built in
  • No credit card
On a tablet at the counter

Accounting Firm Billing & Practice Software on an iPad or Android tablet.

On your phone

The same POS when the counter is busy.

Real screen: Accounting Firm Billing & Practice Software in its demo store. Prices in the picture are the demo store's, in riyals; your store shows Kenyan Shilling and your own tax.

Ideal for

  • Accounting and bookkeeping firms
  • Tax and VAT consultants
  • Audit and chartered accountant offices
  • Payroll and outsourced finance providers
Real screens

Accounting Firm Billing & Practice Software: the real screens

The POS, the dashboards and the charts as they look in the Accounting Firm Billing & Practice Software demo store, on a computer, a tablet and a phone.

Agency dashboard

Fees billed by service and by client, the monthly retainers running, every open and overdue job, and each staff member's billed work and hours.

POS terminal at the counter

The full POS on a touch monitor: product pictures, the current sale, the VAT and the total as you go.

Your figures on the phone

The same dashboard on your phone, wherever you are.

  • Fees by service and the top clients
  • Retainers running and jobs due this week
  • Overdue jobs, oldest due day first
  • Staff workload and timesheet hours

Prices in the picture are the demo store's, in riyals; your store shows Kenyan Shilling and your own tax.

Open the demo store

Accounting Firm Billing & Practice Software

Built for the way you work

Bookkeeping retainers, tax returns, payroll and audits billed with the client, period and deadline, and an Agency dashboard.

Monthly retainers on account

Bookkeeping packages by transactions and part-time CFO retainers billed each month, with the start and end on the invoice.

Tax returns with deadlines

VAT, zakat, income and corporate tax returns with the period and filing deadline on each line, named the way your country files them.

Payroll and HR filings

Payroll runs per employee, wage protection files, social insurance filings and end-of-service settlements for each client.

Advisory hours and timesheets

Partner, senior and accountant hours at their own rates, with the accountant on each line so the dashboard shows everyone's hours.

Jobs board

Every return, payroll, audit and retainer moves from documents received to in progress, reviewed or filed, and delivered.

Agency dashboard

Fees billed, retainer share, clients billed, fees by service, top clients, overdue jobs and each accountant's workload and hours.

Ready-made sections and starter items

The terminal opens with these product sections. Load the starter items in one click, then rename them, change prices or add your own products and barcodes.

  • Monthly retainers
  • Bookkeeping
  • VAT & tax returns
  • Payroll & HR
  • Audit & statements
  • Advisory & hourly work
  • Government fees

Sample starter items

  • Monthly package: up to 100 transactionsKSh 51,750
  • VAT return, quarterlyKSh 34,500
  • Payroll run, per employeeKSh 1,740
  • Year-end financial statementsKSh 207,000
  • Partner time, per hourKSh 27,600
  • Accounting system set-upKSh 103,500

Prices include 16% VAT

Up and running in three steps

  1. Create your account

    Start the 15-day free trial, choose Kenya and your business category. It opens the matching POS terminal.

  2. Add your products

    Load the ready-made starter items in one click, then rename them, set your prices or import your own list.

  3. Add your tax details and sell

    Enter your KRA PIN once and every receipt is a tax invoice with 16% VAT from the first sale.

Included with every StartERP POS terminal

The terminal is the front counter of a complete cloud ERP, so sales flow straight into stock, accounts and VAT reports.

VAT-compliant tax invoices

Every sale is a tax invoice with your KRA PIN and 16% VAT, following Kenya Revenue Authority (KRA) rules. Tax invoices with your KRA PIN and VAT at 16%.

16% VAT to the cents

VAT-inclusive or exclusive pricing, line discounts and rounding computed correctly on every receipt.

Clear English screens

Every screen, receipt and invoice in plain English, with French and Malayalam screens too.

Cash, M-Pesa, cards and Airtel Money and split payments

Take cash, M-Pesa, cards, Airtel Money or bank transfer, or split one bill across several methods.

Inventory that updates itself

Each sale updates stock across branches and warehouses, with low-stock alerts and purchase orders.

Receipts on WhatsApp

Send the invoice PDF to the customer on WhatsApp Business in one tap, or print on 80 mm thermal or A4.

Accounting built in

Sales post journal entries automatically, ready for the VAT return, profit and loss and receivables ageing.

Multi-branch and cloud

Run every branch from one account in the browser on a PC, tablet or phone, with per-branch numbering and stock.

Business Advisor

What the Business Advisor watches for you

Every day it checks your own figures and sends the people you choose what needs a decision, by email, WhatsApp and notification, with the action ready: one tap to act, snooze or dismiss, or ask StartAI why.

See the Business Advisor

  • Client invoices past due, ranked by amount
  • Regular clients who have gone quiet
  • Staff IDs, passports and contracts about to expire
  • Costs running above income over the last 90 days
Pricing

Pricing made for your business

We share our prices on request. Pick the modules and POS terminals your business needs and we will email you a quote. Subscribe monthly or yearly, or buy the licence once.

On your own server

Available on request

Prefer StartERP on your own in-house server or your own cloud instead of a subscription or licence? We set it up for you. The cost depends on your requirements, so send us an enquiry and we will reply with a quote.

Send an enquiry

How many tills make sales. 2 are included; any number of users and devices can use the app.

Included in every store (7)

  • DashboardKnow how the business is doing in ten secondsSales, profit and expenses for today, this month or any rangeThe VAT box, the same figure you file with the tax authorityOverdue customers and low-stock items flagged for actionMostly used byEvery business, such asGroceryRestaurant
  • POS terminalA checkout built for your kind of businessTax-compliant invoices from the counterCash, card, bank transfer or on account, split as you likePrints on receipt printers or A4, or shares a PDF on WhatsAppMostly used byEvery business, such asSupermarketCoffee Shop
  • SalesInvoice faster and get paid on timeTax invoices with QR code and Arabic and English layoutPart payments, cash discounts and payment history per invoiceLists with totals, filters and export to Excel or PDFMostly used byEvery business, such asTradingGrocery
  • Sales returnsReturns handled cleanly, stock and books includedReturns linked to the original invoice, never over-returnedRefund in cash or to the customer's accountStock and cost updated automaticallyMostly used byEvery business, such asSupermarketLadies Boutique
  • ServicesSell your time and expertise, not just goodsService items with their own price and VATSold on invoices and every POS terminalSales and profit reports per serviceMostly used byLadies Beauty SalonBusiness Centre & Typing Services
  • Customer managementKnow every customer and what they oweAccount statement and balance per customerCredit limits enforced at the counterVAT and national address for B2B invoicesMostly used byEvery business, such asGroceryTrading
  • User managementGive each person the right accessUnlimited users on every planSix ready-made system rolesPer-user store accessMostly used byEvery business, such asSupermarketRestaurant
Add-on modules you need

More details

What you get

    How it works

    Screens

    Module page
    Modules

    Modules made for Accounting Firm Billing & Practice Software

    Add-ons this business adds most, each with its own page of screens and guides. Add them at sign-up or any time later.

    CRM: leads & pipeline

    Every enquiry on one pipeline, answered fast and followed to a sale

    Add-onLearn more

    Loyalty points

    Bring customers back with points

    Add-onLearn more

    Promotions & coupons

    Offers that run themselves at the till

    Add-onLearn more

    Accounting

    Books that keep themselves

    Add-onLearn more

    HR & payroll

    Your team and payroll, sorted

    Add-onLearn more

    AI assistant

    Ask your business a question and get the answer

    Add-onLearn more

    See all 144 modules

    Frequently asked questions

    Can I bill each client a monthly bookkeeping package?

    Yes. Bill the month on account with the retainer period on the line; the invoices build up on the client's statement and ageing, and the running retainers show on the Agency dashboard.

    How do I see which returns are late?

    Each return carries its filing deadline. The Agency dashboard lists every open job past its due day, oldest first, with the accountant in charge.

    Are government fees paid for the client taxed?

    No. Use the Government fees tab: type the amount paid and it goes on the invoice at cost, without VAT, next to your own fees.

    Does StartERP follow Kenya Revenue Authority (KRA) VAT rules?

    Yes. Invoices show your KRA PIN, VAT at 16% and totals in shillings, following Kenya Revenue Authority (KRA) requirements. Tax invoices with your KRA PIN and VAT at 16%.

    What hardware do I need?

    Any PC, laptop, tablet or phone with a modern browser. USB and Bluetooth barcode scanners that type into the browser work out of the box, and receipts print on 80 mm thermal or A4 printers.

    How much does it cost?

    We share our prices on request, so you pay only for what your business needs. Every store gets 7 modules and up to 2 POS terminals that make sales, with unlimited users and devices. Pick the add-on modules, POS terminals and hardware you need, send a price request and we will email you a quote. Subscribe monthly or yearly, or buy the licence once. Every store starts with a 15-day free trial and no card is needed.

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    Start selling with a POS built for Kenya today

    Prices on request: pick the modules your business needs and we will email you a quote. Subscribe or buy the licence once. Unlimited users and devices. Every store starts with a 15-day free trial.

    Request pricing · Need a module we don't have yet? Request it

    Start your 15-day free trial Explore a demo store