Visa, passport and residence permit services
Schengen, UK, US and UAE visas, residence permit renewal and passport renewal, each with the applicant and passport number.
B2B, projects & services
POS for travel agencies, visa offices and business set-up firms in Kenya
Sell a Schengen visa, a Nairobi–Dubai ticket or a company formation package in a few taps. Every service asks for the passenger, passport, route, travel date or PNR it needs and prints them on the KRA invoice, and visa and set-up jobs move along a files board until they are delivered.
- VAT-compliant invoices
- 16% VAT built in
- No credit card
Business, Visa & Travels POS on an iPad or Android tablet.
The same POS when the counter is busy.
Ideal for
- Travel and tourism agencies
- Visa and passport service offices
- Business set-up firms
- Tour operators
Real screens
Business, Visa & Travels POS: the real screens
The POS, the dashboards and the charts as they look in the Business, Visa & Travels POS demo store, on a computer, a tablet and a phone.
Services dashboard
Billing by service and by client, the average invoice, and what each client still owes.
POS terminal at the counter
The full POS on a touch monitor: product pictures, the current sale, the VAT and the total as you go.
Your figures on the phone
The same dashboard on your phone, wherever you are.
- Billing by service with margin
- Top clients and returning clients
- What each client still owes
- In the phone's browser or the StartERP app
Prices in the picture are the demo store's, in riyals; your store shows Kenyan Shilling and your own tax.
Business, Visa & Travels POS
Built for the way you work
Visa and passport services, air tickets, tour packages and business set-up, with booking details on every invoice line.
Air tickets with PNR
Type the fare for each booking and record the passenger, route, travel date and PNR on the invoice line.
Tour and Holiday packages
Sell packages per traveller with the lead traveller and departure date, plus hotels, airport transfers and train tickets.
Business set-up services
Company formation, foreign investment licence, commercial registration, VAT registration, labour setup and yearly company-services contracts, billed to the company name.
Files board to delivery
Every paid visa, passport, set-up and attestation job opens a file that moves from received to submitted, approved and delivered, or rejected.
Attestation, translation and insurance
MOFA and embassy attestation, legal translation by the page, police clearance and travel or visit visa medical insurance.
Ready-made sections and starter items
The terminal opens with these product sections. Load the starter items in one click, then rename them, change prices or add your own products and barcodes.
- Business setup
- Visa services
- Passport & residency
- Air tickets
- Tour packages
- Hotels & transport
- Attestation & translation
- Travel insurance
Sample starter items
- Schengen visa appointment & filingKSh 18,000
- Holiday package — 5 nights Nakuru & EldoretKSh 88,500
- Air ticket — returnKSh 27,000
- Company formation package (licence + registration + chamber)KSh 195,000
- Residence permit renewalKSh 10,500
- Legal translation (per page)KSh 2,400
Prices include 16% VAT
Up and running in three steps
Create your account
Start the 15-day free trial, choose Kenya and your business category. It opens the matching POS terminal.
Add your products
Load the ready-made starter items in one click, then rename them, set your prices or import your own list.
Add your tax details and sell
Enter your KRA PIN once and every receipt is a tax invoice with 16% VAT from the first sale.
Included with every StartERP POS terminal
The terminal is the front counter of a complete cloud ERP, so sales flow straight into stock, accounts and VAT reports.
VAT-compliant tax invoices
Every sale is a tax invoice with your KRA PIN and 16% VAT, following Kenya Revenue Authority (KRA) rules. Tax invoices with your KRA PIN and VAT at 16%.
16% VAT to the cents
VAT-inclusive or exclusive pricing, line discounts and rounding computed correctly on every receipt.
Clear English screens
Every screen, receipt and invoice in plain English, with French and Malayalam screens too.
Cash, M-Pesa, cards and Airtel Money and split payments
Take cash, M-Pesa, cards, Airtel Money or bank transfer, or split one bill across several methods.
Inventory that updates itself
Each sale updates stock across branches and warehouses, with low-stock alerts and purchase orders.
Receipts on WhatsApp
Send the invoice PDF to the customer on WhatsApp Business in one tap, or print on 80 mm thermal or A4.
Accounting built in
Sales post journal entries automatically, ready for the VAT return, profit and loss and receivables ageing.
Multi-branch and cloud
Run every branch from one account in the browser on a PC, tablet or phone, with per-branch numbering and stock.
Business Advisor
What the Business Advisor watches for you
Every day it checks your own figures and sends the people you choose what needs a decision, by email, WhatsApp and notification, with the action ready: one tap to act, snooze or dismiss, or ask StartAI why.
- Client invoices past due, ranked by amount
- Regular clients who have gone quiet
- Staff IDs, passports and contracts about to expire
- Costs running above income over the last 90 days
Pricing
Pricing made for your business
We share our prices on request. Pick the modules and POS terminals your business needs and we will email you a quote. Subscribe monthly or yearly, or buy the licence once.
On your own server
Available on requestPrefer StartERP on your own in-house server or your own cloud instead of a subscription or licence? We set it up for you. The cost depends on your requirements, so send us an enquiry and we will reply with a quote.
How many tills make sales. 2 are included; any number of users and devices can use the app.
Included in every store (7)
- DashboardKnow how the business is doing in ten secondsSales, profit and expenses for today, this month or any rangeThe VAT box, the same figure you file with the tax authorityOverdue customers and low-stock items flagged for actionMostly used byEvery business, such asGroceryRestaurant
- POS terminalA checkout built for your kind of businessTax-compliant invoices from the counterCash, card, bank transfer or on account, split as you likePrints on receipt printers or A4, or shares a PDF on WhatsAppMostly used byEvery business, such asSupermarketCoffee Shop
- SalesInvoice faster and get paid on timeTax invoices with QR code and Arabic and English layoutPart payments, cash discounts and payment history per invoiceLists with totals, filters and export to Excel or PDFMostly used byEvery business, such asTradingGrocery
- Sales returnsReturns handled cleanly, stock and books includedReturns linked to the original invoice, never over-returnedRefund in cash or to the customer's accountStock and cost updated automaticallyMostly used byEvery business, such asSupermarketLadies Boutique
- ServicesSell your time and expertise, not just goodsService items with their own price and VATSold on invoices and every POS terminalSales and profit reports per serviceMostly used byLadies Beauty SalonBusiness Centre & Typing Services
- Customer managementKnow every customer and what they oweAccount statement and balance per customerCredit limits enforced at the counterVAT and national address for B2B invoicesMostly used byEvery business, such asGroceryTrading
- User managementGive each person the right accessUnlimited users on every planSix ready-made system rolesPer-user store accessMostly used byEvery business, such asSupermarketRestaurant
Modules
Modules made for Business, Visa & Travels POS
Add-ons this business adds most, each with its own page of screens and guides. Add them at sign-up or any time later.
CRM: leads & pipeline
Every enquiry on one pipeline, answered fast and followed to a sale
Add-onLearn moreLoyalty points
Bring customers back with points
Add-onLearn morePromotions & coupons
Offers that run themselves at the till
Add-onLearn moreAccounting
Books that keep themselves
Add-onLearn moreHR & payroll
Your team and payroll, sorted
Add-onLearn moreAI assistant
Ask your business a question and get the answer
Add-onLearn moreFrequently asked questions
Do the passenger and passport details appear on the invoice?
Yes. The traveller, passport number, route, travel date and PNR you enter are printed on the invoice line next to the service.
Can I follow a visa application after the sale?
Yes. Paid visa, passport, business set-up and attestation jobs open on the Files board, where you mark each one submitted, approved, delivered or rejected.
Can ticket fares change per booking?
Yes. Air tickets and hotel nights ask for the fare when you add them, so each booking is billed at its real price.
Does StartERP follow Kenya Revenue Authority (KRA) VAT rules?
Yes. Invoices show your KRA PIN, VAT at 16% and totals in shillings, following Kenya Revenue Authority (KRA) requirements. Tax invoices with your KRA PIN and VAT at 16%.
What hardware do I need?
Any PC, laptop, tablet or phone with a modern browser. USB and Bluetooth barcode scanners that type into the browser work out of the box, and receipts print on 80 mm thermal or A4 printers.
How much does it cost?
We share our prices on request, so you pay only for what your business needs. Every store gets 7 modules and up to 2 POS terminals that make sales, with unlimited users and devices. Pick the add-on modules, POS terminals and hardware you need, send a price request and we will email you a quote. Subscribe monthly or yearly, or buy the licence once. Every store starts with a 15-day free trial and no card is needed.
More POS terminals
Trading & Wholesale POS
Customer-first B2B orders with credit limits, price tiers, cartons, quotations and delivery notes.
ExploreIndustrial Supplies POS
Spec filters for valves and flanges, contract prices, heat numbers and MTCs, back-orders and site delivery.
ExploreHealth & Safety Store POS
PPE by EN standard and size, contract prices for trade accounts, lot and serial numbers, CE certificates and their expiry, inspections and refills.
ExploreConstruction & Contracting POS
Project BOQs, progress claims with retention, variation orders, a materials yard and equipment rental.
ExploreInterior Design & Fit-out POS
Room-by-room quotations from area, finish tiers, design fees and milestone billing for fit-out firms.
ExploreSoftware & IT Services POS
Subscriptions and renewals, licence keys, consultant timesheets, milestones and support contracts.
ExploreStart selling with a POS built for Kenya today
Prices on request: pick the modules your business needs and we will email you a quote. Subscribe or buy the licence once. Unlimited users and devices. Every store starts with a 15-day free trial.
Request pricing · Need a module we don't have yet? Request it