Send RFQ to suppliers

Ask suppliers for prices on items you need to buy — for a customer or for stock replenishment — by WhatsApp, e-mail or both.

Steps

In Details, fill For customer (optional) — leave it empty for stock replenishment — and an Internal reference such as a PR number.
1. Items: search Add from catalogue (shows the Last cost) or click Free-text line for items not in the catalogue.
Set Qty, Unit and Notes on each line.
2. Suppliers: search or filter by category and city, then tick suppliers (or Select all shown). WA and Email badges show who can be reached.
3. Preview & send: choose WhatsApp, Email or Both and check how many selected suppliers are reachable.
Edit the Message if needed; the preview bubble shows what suppliers receive.
Click Send. The RFQ is created and opens on Suppliers & replies to track delivery and replies.

The message is generated from the items until you edit it; click Regenerate from items to rebuild it.
You must add at least one item and pick at least one supplier, and every line needs a name and a quantity.
Suppliers not reachable on the chosen channel are marked Failed — the toast tells you how many were unreachable.
Each sent message is also logged in the supplier's conversation in Messages.
Sending is simulated in this prototype.

In the app, press F1 or ? on this screen to open this guide next to your work.

This guide belongs to the Procurement AI module. Learn more

Our team answers in Arabic and English by email and phone.