Retreat guests and Form C

One booking per retreat guest from the first enquiry to departure: the programme, arrival and departure, arrival time and flight, airport pickup, room and deposit, and for a foreign guest the passport and visa. A room is never given to two confirmed or arrived guests on the same night. In India a place that houses a foreigner files Form C with the Bureau of Immigration within 24 hours of arrival; the Arrivals & Form C board counts down each one. Part of the Wellness retreats add-on for Ayurveda spas and hospitals.

Steps

  1. Go to Customers → Retreat guests → New booking, type the guest's name, choose the nationality and write the programme.
  2. Enter the arrival and departure days, the arrival time and flight, tick Airport pickup if a driver goes, give the room and the deposit, set the status to Confirmed and press Save booking.
  3. When the guest arrives, set the status to Arrived and, for a foreign guest, type the passport number and choose the visa type. The arrival time is kept.
  4. File Form C on the Bureau of Immigration's site, then type its application number on the booking and save. Open Customers → Arrivals & Form C to see who is still due, who is late and who arrives next.

Tips

  • Form C is asked only of places in India, for every guest who is not Indian; elsewhere the board shows the arrivals only.
  • An enquiry holds no room, so give the room when the guest confirms.
  • The AI assistant can list the arrivals and the Form C due, but it never sees passport or visa numbers.

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This guide belongs to the Wellness retreats & Form C module. Learn more

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